Will Rogers World Airport | Wiley Post Airport | Clarence E. Page Airport
Trustees:
Terry Salmon, Chairman, Independent Trustee
Bob Ross, Vice-Chairman, Independent Trustee
David Holt, Trustee-Mayor
Matt Hinkle, Surrogate Trustee-Mayor
Craig Freeman, Trustee-City Manager
LaShawn Thompson, Surrogate Trustee-City Manager
Barbara Peck, Trustee-Council Member
Jeff Mulder, General Manager
Amy K. Simpson, Secretary
Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting.
City Council Chamber, Third Floor, 200 North Walker Avenue
Oklahoma City, Oklahoma
INFORMATION ABOUT AIRPORT TRUST MEETINGS
The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month. To confirm meeting dates, call (405) 316-3266.
Accommodations
It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316-3223 no later than twenty-four (24) hours (not including weekends or holidays) before the scheduled meeting.
Addressing the Trust
Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30-81 Disorderly conduct and/or for violation of 21 O.S. §280-Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees.
Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda.
Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316-3266, twenty-four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair.
Trust Actions
The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely.
Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda.
For more information about the Trust, call (405) 316-3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma.
AGENDA
OKLAHOMA CITY AIRPORT TRUST
May 23, 2024
Three affirmative votes are required for approval of all actions.
I.
Call to Order
II.
Approval of Minutes
A.
Minutes of the Oklahoma City Airport Trust Meeting – April 25, 2024
Final Acceptance of completed Project with W.L. McNatt & Company, Project No. OCAT WRWA 2310, Headquarters Building Envelope Repairs, Mike Monroney Aeronautical Center, and placing the Maintenance Bond into effect.
Final Acceptance of completed Project with Globe Construction Company, Project No. OCAT WRWA 2406, 6921 S. Meridian – Old ARFF Building Roof Replacement, and placing the Maintenance Bond into effect.
Final Acceptance of completed Project with Synergy Signs and Services, LLC., Project No. OCAT WRWA 2412, Terminal Building Additional Wayfinding and Signage, and placing the Maintenance Bond into effect.
Ratifying and approving Addendum No. 1; awarding a Construction Contract to Atlas Paving Company, Project No. OCAT WRWA 1618, Repair Mike Monroney Boulevard, Mike Monroney Aeronautical Center, $2,157,178; and approving the Contract and bonds.
Ratifying and approving Addendum No. 1; awarding a construction contract to CGC, LLC, Project No. OCAT WRWA 2435, Multi-Purpose Building Parking Lot Joint and Pavement Repairs, Mike Monroney Aeronautical Center, $404,770; and approving the Contract and bonds.
Ratifying and approving Addendum Nos. 1 and 2; awarding a construction contract to Diversified Construction of Oklahoma, Inc., Project No. OCAT WRWA 2109, Logistics Support Facility Fire Sprinkler System – East Side, $2,638,650; and approving the Contract and bonds.
Supplement No. 5 to the Management Services Agreement with Pro-Tec Fire Services, Inc., to approve the company name change, exercise the fourth option period of the Agreement, commencing July 1, 2024, through June 30, 2025, amend the annual budget, and update mandatory Federal Aviation Administration language.
Amendment No. 1 to the Service Contract for Passenger Boarding Bridges Inspection, Maintenance, and Repair with Oshkosh AeroTech, LLC, formerly JBT AeroTech Corporation, who is authorized to conduct business in the State of Oklahoma.
Amendment No. 1 to the Construction Contract with Oshkosh AeroTech, LLC, Project No. OCAT WRWA 2418, Passenger Boarding Bridge Replacement – Phase II, increase of $2,227,332.66.
Amendment No. 2 to the Contract for Professional Services with MacArthur Associated Consultants, LLC, for Project No. OCAT WRWA 2402, Terminal Apron South Phase 1, increase of $34,515.84.
Amendment No. 4 to the Service Agreement with Upward Transitions, Inc., to approve the Fiscal Year 2025 Annual Budget in the amount of $77,188, July 1, 2024, through June 30, 2025.
Amendment No. 5 to the Contract for Professional Services with Kimley-Horn and Associates, Inc., for Project No. OCAT WRWA 1713, West Terminal Multi-Use Parking Lots, increase of $66,000.
Amendment No. 2 and Change Order No. 2 to the Construction Contract with Rudy Construction Co. for Project No. OCAT WRWA 2004, North Covered Parking Lot, net increase of $144,103.80 and 24 calendar days.
Change Order No. 2 and Change Order No. 3 to the Construction Contract with W.L. McNatt & Company, for Project OCAT WRWA 1802, Elevator Replacement For Multiple Buildings, Mike Monroney Aeronautical Center, net increase of $146,747.91 and 130 calendar days.
Plans and Project Manual to be advertised for bids, Project No. OCAT WRWA 2428, Registry Building Exterior Lighting, Mike Monroney Aeronautical Center.
Request for Proposals to be advertised for the solicitation of a Concession Services Agreement for the Operation and Maintenance of Automated Teller Machines, RFP-OCAT-2404.
Professional Services Agreement with Transdev Services, Inc., for the operation and maintenance of the ConRAC Shuttle Bus Facility. First contract year estimated cost, $2,430,855.
Joint Resolution with the City of Oklahoma City ratifying the Director of Airports’ approval of a Lease for Real Property with the United States Government for the Federal Emergency Management Agency, for its federal emergency response and recovery efforts.
Resolution ratifying the actions of the Director of Airports for the approval of Change Order No. 1 for the purchase of additional floor boxes and electrical receptacles in the Terminal Holdrooms from Dane & Associates Electric Company, in accordance with the Oklahoma City Airport Trust’s competitively bid Project No. OCAT GEN 2401, Electrical and Street Lighting Maintenance and Repairs Contract, estimated cost $22,097.
Resolution ratifying the actions of the Director of Airports for the approval of a mobile pay software subscription with SKIDATA, Inc., estimated cost $4,152.
Resolution relieving JE Dunn Construction Company from competitive bid compliance for Bid Package 08F, Specialty Hangar Doors, and authorizing a direct sole source purchase and installation of a hangar door system from Assa Abloy Entrance Systems Inc. for the Hangar 4 Project.
Final Acceptance of completed Project with Alva Roofing Company, Project No. OCAT WPA 2413, Hangars 2, 3, and Metrea Building Roof Replacements, and placing the Maintenance Bond into effect.
Amendment No. 1 to the Construction Contract with Duit Construction Co., Inc., Project No. OCAT WPA 2316, Widen Runway 17R/35L to 100 Feet and Improve Drainage Structures, increase of $952,890.22.
Assumption Agreement and Use Guaranty for conveyance of PWA T-hangar Unit No. 2202 from Megair Ventures, LLC to Dream Waco, LLC, effective May 23, 2024.
Joint Resolution with The City of Oklahoma City authorizing the Director of Airports to submit a Grant Application for Wiley Post Airport to the Federal Aviation Administration for the Airport Improvement Program Supplemental Discretionary Grant Community Funding Project No. 3-40-0073-034-2024 “Widen Runway 17R/35L to 100 Feet and Improve Drainage Structures” and acknowledging this Joint Resolution as the official action and acceptance of the grant if offered by the Federal Aviation Administration under substantially similar terms described herein, and in so doing, agreeing to the acceptance and compliance with all required understandings and grant assurances for the project; designating each entity’s respective Official Representative(s) and authorizing the Official Representatives to administer and electronically execute the applicable grant documents on behalf of each respective entity without further action by either entity when provided by the Federal Aviation Administration; and authorizing payment of Trust funds for the grant’s required local match and any other project costs not funded by the grant.
Resolution authorizing the purchase of additional professional services from H. W. Lochner, Inc. for Project No. OCAT 2316, WPA Widen Runway 17R/35L to 100 Feet and Improve Drainage Structures, utilizing Project No. OCAT GEN 1910, Multi-Year Professional Services, estimated cost $182,529.56.
Lease Agreement with Lee M. Holmes Trust for an individual aircraft hangar site for storage of a privately owned aircraft, Block 2, Lot 1, retroactive to January 1, 2024 through December 31, 2028.
Amendment No. 1 to the Maintenance and Repair Contract with Automated Building Systems, Inc., to exercise the first of two, three year renewal periods, and revise certain language, estimated amount of $62,399.87 for the first year, and decreased annual amounts for the remaining two years, effective July 1, 2024 through June 30, 2027.
Resolution authorizing the Director of Airports, or the Director’s designee, and an Assistant Director of Airports to approve the payment of operational expenses of the Trust that necessitate payment before Trust approval; and authorizing the Corporate Trustee Bank to pay all monthly claims pursuant to the receipt of an approved Resolution and monthly requisitions list and those approved in advance of Trust consideration by the Director of Airports, or the Director’s designee, and an Assistant Director of Airports for certain operational expense subject to subsequent Trust ratification.
Grant Permanent Easement from The Oklahoma City Airport Trust to The City of Oklahoma City for wastewater improvements, Project SD-2021-00104, 8516 South Portland Avenue. Will Rogers World Airport.
Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Rita Louise Gurian Trust Dated November 11, 1986, 2708 SW 127th Court. Will Rogers World Airport.
Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Alfredo Medina, Jr. and Rosa Medina, 9401 Old Tuscany Drive. Will Rogers World Airport.
Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Reaching Souls International, Inc., 12625 South Portland Avenue. Will Rogers World Airport.
