Meeting
 
 
 
A G E N D A
(VIDEOCONFERENCE)

April 13, 2021 2:00 PM
 
During the COVID­19 pandemic, no physical location will be provided for this meeting. The meeting will instead be livestreamed from remote locations as allowed by SB 1031, 25 O.S. Supp. 2020 §307.1(C). Instructions on how to join the meeting can be found on the second page of this agenda.
 
 
  Trustees:

James D. Couch, Chairman, Independent Trustee
Jessica Martinez-Brooks, Vice Chair, Independent Trustee
Larry McAtee, Council Trustee
David Holt, Mayor Trustee
         Mark K. Stonecipher, Surrogate Trustee
Craig Freeman, City Manager Trustee
        Laura A. Johnson, Surrogate Trustee
 
Chris Browning, General Manager
Amy K. Simpson, Secretary
 

Phone:  1-346-248-7799 (cell phone)
Toll Free:  1-888-475-4499 or 1-877-853-5257 (landlines only)
Meeting URL: https://okc.zoom.us/j/94350924651
Meeting ID: 943 5092 4651
All members will be attending via videoconference
 
 
 
 

OKLAHOMA CITY WATER UTILITIES TRUST

PARTICIPANT INSTRUCTIONS

VIDEO CONFERENCE MEETING
 
 
The Trust encourages participation in the public meeting from the residents of Oklahoma City. The City Council Chamber will be closed and the only alternative to participate in the meeting will be by Zoom. Below are instructions on how to access the meeting, request to speak on certain agenda items, and how to request to speak under “Citizens to be Heard.”
 
· To participate in the meeting via Zoom, go to Meeting URL: https://okc.zoom.us/j/94350924651
   When prompted, enter Meeting ID: 943 5092 4651

· To participate in the meeting by cell phone, call 1­-346-248­-7799.    
   When prompted, enter Meeting ID: 943 5092  4651  

· To participate by landline toll free, call 1-888-­475-­4499 or 1­-877­-853-­5257.  
   When prompted, enter Meeting ID: 943 5092 4651
 
· To speak on a certain agenda item, “Citizens to be Heard,” or ask questions about the meeting, please call (405)­ 297­-2422 or e­mail ocwut-­[email protected] in advance of the meeting. Include your name, the agenda item number, and the reason you would       like to speak (protest, representing applicant, request continuance, i.e.) Please submit your request prior to the beginning of the meeting to avoid receiving your request after your item has been considered. Staff will attempt to submit requests received during the meeting to the Chairman.    

Participants who wish to speak on items on the agenda will be placed on mute until the Chairman recognizes the caller to speak. Citizens will be limited to three minutes to speak to the Trust.
The Chairman will announce at the beginning of the meeting that if connections are lost, the Trust will attempt to restore communications for a maximum of 30 minutes and if communications cannot be restored, the meeting will reconvene at 4:00 p.m. via videoconference. If you are disconnected, please try again before calling (405) 297-­2422.
 

OKLAHOMA CITY WATER UTILITIES TRUST

MEETING INFORMATION
 
 
The Oklahoma City Water Utilities Trust usually meets the first and third Tuesday of each month at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. A notice of a change has been posted as the City Council Chamber is closed with the meeting being held by videoconference. Instructions on how to join the meeting can be found on the second page of this agenda.

It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297­-2422 or TDD (405) 297­-2020 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297-­2422 at least 48 hours before the meeting.

Addressing the Trust


Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number and reason for appearing, but all comments must be relevant to the item.  The Chairman or  presiding  officer may in his or her discretion prohibit  a  person from addressing the Trust if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech  that delays, disrupts, or interferes with the effective or timely conduct of the meeting. Citizens will be limited to three minutes to speak to the Trust.

Trust Actions

 
The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken.

Consent Docket

Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee.

Call (405) 297­-2422 for more information about the Oklahoma City Water Utilities Trust.
 
 
 
AGENDA
OKLAHOMA CITY WATER UTILITIES TRUST
April 13, 2021
 
 
 
I.

Call to Order

II.

Approval of Minutes

Approve the minutes of the March 16, 2021, Oklahoma City Water Utilities Trust Meeting.

III.

Consent Docket

A.

Receive Engineering Report from Tetra Tech, Inc., Project WC-0930, water transmission main and Booster Station No. 9 improvements for Draper-Hefner system interconnection, 7628 West Reno Avenue; and authorize engineering services.

B.

Request for Proposals to be advertised (RFP OCWUT 08-21), fats, oils, and grease reduction services.

C.

Request for Proposals to be advertised (OCWUT 16-20) for Communication Planning and Development Services.

D.

Performance Bond for RFIP, Inc. (C219010), ethernet radios, replacement, and on-going maintenance services.

E.

Ratifying and approving Addendum No. 1; awarding a contract to Wynn Construction Company, Inc., Project SC-1001-3, Draper Lift Station, Draper Water Treatment Plant, $1,608,021; and approving the contract and bonds.

F.

Ratifying and approving Addendum No. 1; awarding a contract to Jenco Construction Company, Project WM-0340, new restroom facility, Lake Stanley Draper Marina, $184,564.70; and approving the contract and bonds.

G.

Ratifying and approving Addendum No. 1; awarding a contract to Downey Contracting, LLC, Project WT-0245, Hefner clearwell improvements, Hefner Water Treatment Plant, $794,793; and approving the contract and bonds.

H.

Reject Bids, (OCWUT 30-20), for unit price water main construction 24-inch to 36-inch.

I.

Professional Services Agreement with West Monroe Partners, LLC (C219008), water metering services, April 13, 2021, through April 12, 2026, estimated cost $539,000.

J.

Amendment No. 7 to Contract for Engineering Services with Enercon Services, Inc., Projects WC-0650, parallel Atoka Pipeline Environmental Study, Lake Draper to Lake Atoka, along the existing alignment of the Atoka Pipeline, and WY-0014, Environmental and Cultural/Archaeological Assessments, Atoka Reservoir to McGee Creek Reservoir along the existing alignment of the McGee Creek Pipeline easement, fee increase of $558,974.

K.

Change Order No. 3 revising the construction contract with Shiloh Enterprises, Inc., Project SM-0239, Utilities Department office space remodel, 420 West Main Street, fifth floor, increase of $93,437.41.

L.

Amendment No. 2 revising the construction contract with United Trenching, Inc., Project SC-1082, emergency 12-inch sanitary sewer repair, 9528 W I-40 Service Road, increase of $7,826; and accepting the project and placing the maintenance bond into effect.

M.

Amendment No. 1 revising the construction contract with Wynn Construction Company, Inc., Project ST-0155, Structure 11 (Switchgear) rehabilitation, North Canadian Wastewater Treatment Plant, decrease of $952,401.67; and accepting the project and placing the maintenance bond into effect.

N.

Final Acceptance with the Oklahoma City Economic Development Trust, The City of Oklahoma City, and RDNJ, LLC dba A-Tech Paving, Projects PC-0399(17) and WC-0915, Project 180 Streetscape Package 8, Broadway Avenue from Main Street to Robert S. Kerr Avenue, Main Street from Broadway Avenue to Robinson Avenue, and Robert S. Kerr Avenue from North Walker Avenue to North Hudson Avenue; accepting the project and placing the maintenance bond into effect.

O.

Joint Resolution with The City of Oklahoma City declaring certain land located at the Lake Hefner Reservation north of Hefner Road between Portland Avenue and Meridian Avenue be surplused to the needs of the Oklahoma City Water Utilities Trust; approving a real estate sales agreement with a purchase price of $1,918,999; and granting a warranty deed to The City of Oklahoma City.

P.

Resolution approving the Sole Source Agreement and the Statement of Work with Innovyze, Inc. (SS21-C219031), for the purchase of software packages, including upgrades and annual licenses, related services, configurations, and maintenance, estimated annual cost $400,000, April 13, 2021, through April 12, 2026.

Q.

Resolution to receive and approve the Lake Atoka Reservation Association Fiscal Year 2022 Budget.

R.

Receive the resolution adopting the McGee Creek Authority Fiscal Year 2022 budget, capital improvement projects, and proposed pay plan; and directing the General Manager to implement and administer the budget, capital improvement projects, and proposed pay plan, including but not limited to development of plans, specifications, bid solicitations, bid evaluations, contract negotiations, and award recommendations in accordance with the McGee Creek Authority Purchasing Policy and Procedures; and delegating to the Chairman the authority to award and execute contracts as needed, which comply with applicable law and do not exceed the funds available in the McGee Creek Authority Fiscal Year 2022 budget, pursuant hereto for ratification by the Trustees.

S.

Fiscal Year 2022 Loan Agreement with the McGee Creek Authority, AC-21-0002-LA estimated cost $3,332,666.70.

T.

Receive the Oklahoma Turnpike Authority Utility License 121, Project WC-0982, waterline replacement, Memorial Road and Lake Hefner Parkway.

U.

Oklahoma Department of Environmental Quality Permit to Construct, Project WC-0982, waterline replacement, Memorial Road and Lake Hefner Parkway.

V.

1.     Recommend The City of Oklahoma City accept an easement, Project ST-0138, South Canadian Wastewater Treatment Plant improvements; and
2.     Authorize payment of claim, $196,650.

W.

Change Order No. 4 and Amendment No. 5, revising the construction contract with Downey Contracting, LLC, Projects M3-C010, South Robinson Avenue reconstruction, WC-0970 and WC-0979, waterline replacement, PC-0728, South Robinson Avenue resurfacing, and DC-0303, storm sewer relief main, Robinson Avenue from the Oklahoma City Boulevard to I-40, increase of $43,968.14. (No OCWUT funds.)

IV.

Concurrence Docket

A.

Concurrence with The City of Oklahoma City in approving Change Order No. 2 revising the construction contract with Wynn Construction Company, Inc., Projects M3-P016, MAPS 3 Scissortail (Lower) Park, WC-1000, waterline relocation, and SC-1073, sanitary sewer relocation, Robinson Avenue to Harvey Avenue from Interstate 40 to SW 15th Street, decrease of $17,382.11. (No OCWUT funds.)

B.

Concurrence with the McGee Creek Authority in adopting a resolution authorizing Project WMC-037, McGee Creek Authority Headquarters Building and residence replacement and authorizing the General Manager to seek funding opportunities.

C.

Concurrence with the McGee Creek Authority in adopting a resolution ratifying approval of a Joint Funding Agreement with the United States Geological Survey, AC-20-0003-US, cost $4,100.

D.

Concurrence with the McGee Creek Authority in adopting a resolution authorizing the General Manager to utilize arbitrage services from the firm selected by The City of Oklahoma City, Fiscal Year 2022, estimated cost $500. (No OCWUT funds.)

E.

Concurrence with the McGee Creek Authority in adopting a resolution directing the General Manager, or designee, to participate with the Oklahoma City Water Utilities Trust and its cost-of-service and rate design consultant, to update the McGee Creek Authority fees and charges; and upon receipt of the proposed updated fees and charges, present to the Trust for final adoption.

V.

Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.)

A.

Resolution ratifying the actions of the General Manager in declaring an emergency, waiving competitive bidding, and awarding a contract to Downey Contracting, LLC, Project WE-0094, Hefner Water Treatment Plant emergency flume leak repair, $220,168.54; ratifying the issuance of an emergency work order; and approving the contract and bonds.
(Four affirmative votes required for approval.)

VI.

Items for Individual Consideration

A.

Receive agreements assigned from the Oklahoma City Environmental Assistance Trust to the Oklahoma City Water Utilities Trust.

VII.

Items from Trustees

VIII.

General Manager Reports

A.

Status Report of the Utilities Department for March  2021.

B.

Fiscal Year 2021 OCWUT Monthly Proforma and Status Report, March 31, 2021.
 

IX.

Citizens to be Heard

X.

Adjournment